Pacioli manages incoming payments, ensuring timely billing, payment application, and collection to optimize cash flow. Responsibilities include generating invoices, reconciling accounts, resolving discrepancies, and maintaining accurate financial records.
Generate and send accurate invoices to customers, often handling complex, high-volume, or custom contracts.
Monitor incoming payments (checks, ACH, wire transfers) and apply them to the correct customer accounts.
Follow up on overdue invoices, send reminders, and engage in direct communication with customers to ensure payment.
Investigate and resolve payment discrepancies, deductions, and customer queries.
Reconcile the accounts receivable ledger with the general ledger.
Maintain aging reports, provide updates on outstanding balances, and ensure compliance with financial policies.
Review new and existing customer credit risk, recommending credit holds or changes to credit limits.
Bookkeeper, AR Specialist / Accounts Receivable Specialist, AR Analyst, Billing Specialist, Collections Specialist, Senior/Lead AR Accountant, Revenue Accountant, Financial Analyst
Pacioli manages short-term obligations by processing vendor invoices, verifying purchase orders, reconciling statements, and executing timely payments (ACH, checks). We maintain accurate financial records, resolve discrepancies, and support month-end closing, ensuring compliance with company policies.
Receiving, reviewing, coding, and matching invoices to purchase orders (POs) and receiving documents.
Scheduling and preparing payments, including electronic funds transfers (ACH) and check runs.
Corresponding with vendors, reconciling vendor statements, and resolving discrepancies in billing.
Reconciling AP accounts, processing expense reports, and assisting with monthly/year-end closing.
Maintaining organized digital or paper files for audit purposes, including W-9 forms and 1099 processing.
Bookkeeper, AP Clerk / AP Specialist, AP Analyst, AP Supervisor / AP Lead, Accounts Payable Manager, Billing/Procurement Specialist, Treasury/Accounts Payable Specialist
Pacioli manages property, plant, and equipment (PPE) lifecycle, including recording acquisitions, calculating monthly depreciation, and handling disposals, ensuring compliance with GAAP/IFRS. Responsibilities include reconciling fixed asset sub-ledgers to the general ledger, conducting physical inventory counts, and managing Capital Expenditures (CapEx).
Tracking assets from acquisition to disposal, including recording additions, transfers, and retirements.
Calculating and recording monthly depreciation for tangible assets and amortization for intangible assets.
Reviewing expenditures to determine if they should be capitalized or expensed, and managing Construction in Progress (CIP) accounts.
Reconciling the fixed asset register to the general ledger, preparing roll-forward schedules, and generating reports for management.
Working with project managers and operations to track physical assets and verify their existence.
Fixed Asset Clerk, Fixed Assets Accountant, Asset Accountant, Corporate Accountant, GL/General Ledger Accountant, Tax/Regulatory Accountant, Financial Controller, Certified Management Accountant
Pacioli creates, manages, and analyzes financial plans to guide organizational decision-making. We translate strategic goals into actionable budgets, analyze variances, and update forecasts using historical data.
Creating annual budgets and long-term financial plans (1–5 years) in collaboration with department managers.
Updating revenue and expense projections based on current market trends and operational performance, often on a rolling basis.
Comparing actual performance against budgets/forecasts, analyzing disparities, and recommending corrective actions.
Budget Clerk, FP&A Analyst, Financial Analyst, Senior Financial Analyst, Budget Analyst, FP&A Manager, Finance Manager, Financial Controller, Certified Management Accountant
Pacioli reconciles bank accounts, balances the general ledger, records journal entries (accruals/depreciation), and prepares financial statements. This process ensures all revenues and expenses are accurately booked, allowing management to review company performance via P&L and balance sheets.
Match bank statements, credit cards, vendor invoices, and accounts receivable to the general ledger.
Record monthly accruals, prepayments, and depreciation of fixed assets.
Update inventory records to reflect usage or shrinkage and post payroll entries.
Generate income statements and balance sheets, and review for accuracy.
Lock the financial software to prevent further changes after the review.
Bookkeeper, GL/General Ledger Accountant, Senior Accountant, Accounts Payable/Receivable Clerk, Accounting Clerk, Accounting Manager, Financial Controller, Certified Management Accountant
Pacioli prepares, analyzes, and maintains your financial statements (income statement, balance sheet, cash flow) to ensure accuracy, GAAP compliance, and timely delivery to stakeholders. We oversee month-end closures, perform variance analysis, support audits, and manage regulatory filings like 10-Qs/10-Ks.
Producing accurate monthly, quarterly, and annual financial statements in accordance with GAAP or IFRS.
Filing reports with regulatory bodies (e.g., SEC), ensuring compliance with changing accounting standards.
Investigating, explaining, and reporting on significant variances between actual results and forecasts/budgets.
Bookkeeper, GL/General Ledger Accountant, Senior Accountant, Accounts Payable/Receivable Clerk, Accounting Clerk, Accounting Manager, Financial Controller, Certified Management Accountant, Financial Reporting Accountant, Corporate Accountant
Pacioli ensures that no single individual has sole control over all aspects of a financial transaction, reducing risks of fraud and error by segregating duties among authorization, custody, recording, and reconciliation. We ensure adherence to external laws, industry regulations, and internal policies to minimize risk; may act as a liaison between management and regulatory bodies. Key responsibilities include designing, implementing, and monitoring controls like separating vendor management from payment approval.
Asset Custody vs. Recording: The person receiving cash/checks cannot be the same person recording the receipt in the accounting system.
Authorization vs. Execution: The individual authorizing a transaction (e.g., purchasing) must be different from the person processing the payment.
Reconciliation vs. Operations: Individuals reconciling bank statements should not have access to cash or initiate transactions.
Creating, implementing, and updating internal policies to ensure they meet legal and regulatory standards.
Identifying potential areas of compliance vulnerability, conducting routine internal audits, and analyzing operations to reduce risk.
Investigating irregularities or reported violations and filing required reports with regulatory agencies.
Internal Controls Clerk / Internal Controls Analyst, SOX Compliance Analyst, Compliance Officer, Audit Accountant / Internal Auditor, Financial Controller, Certified Management Accountant, IT/Finance Controls Specialist